Click each area to review or download the policy.



2019/2020 Refund Policy – Requests for refunds must be in writing and submitted to:

Brantford City Soccer Club, 160 Charing Cross Street, Brantford, ON N3R 2J4


All refund requests must state the player’s name, mailing address, date of birth, and phone number.

Fall Indoor Refunds and Cut off Dates: September 23rd 2019

Fall Indoor Medical Refund Cut Off Dates: October 31st 2019

Winter Indoor Refunds and Cut off Dates: December 20th 2019

Winter Indoor Medical Refund Cut Off Dates: February 3rd 2020


  • Any NSF cheque will be assessed a $25.00 administrative fee.


  • A full refund will be given only if a child cannot be placed on a team
  • Once the player is registered in our system, a refund will be given less a $25 administration fee
  • After September 23rd 2019 – there will be no refund, except for medical reasons (Doctor’s note is required). A refund will then be given less a $25 administration fee (Applies to Fall Indoor).
  • After December 20th 2019 – there will be no refund, except for medical reasons (Doctor’s note is required). A refund will then be given less a $25 administration fee (Applies to Winter Indoor Outdoor).
  • After October 31st 2019 — there will be no medical refunds (Applies to Fall Indoor)
  • After February 3rd 2020 — there will be no medical refunds (Applies to Winter Indoor)
  • All medical refunds refunds require a doctors note.
  • There are no refunds for the Open Women’s or Over  18/19 Co-ed Soccer Leagues

Schedules/ Player Requests/Equipment


  • Schedules are subject to change without notice. If schedules do change, refunds will not be granted

Player Requests

  • PLAYERS MAY MAKE ONE RECIPROCAL REQUEST, and BOTH PLAYERS MUST REQUEST ONE ANOTHER. Although you MAY HAVE requested for your child to be placed on the same team as another child, we cannot guarantee that this request will be accommodated. REFUNDS WILL NOT BE GRANTED IF REQUEST IS NOT GRANTED.


Summer Outdoor Equipment

  • Tiny Tots – Jersey provided by BCSC – shin pads & running shoes (or soccer cleats) are needed
  • U5/6 – U18 – Jersey/shorts/socks provided by BCSC – shin pads and soccer cleats are needed
  • Over 19 Co-ed – Jersey provided by BCSC (only for individuals) – shin pads and soccer cleats are needed

Fall/Winter Indoor Equipment

  • Tiny Tots – Jersey provided by BCSC – shin pads & running shoes/soccer cleats are needed
  • U5 – U17– Jersey provided by BCSC – shin pads and soccer cleats are needed
  • Over 18 Co-ed – Jersey provided by BCSC (only for individuals) – shin pads and soccer cleats are needed

Collections Policy, Refund Policy, Admin Policy Link.

The Brantford City Soccer Club is a strong supporter of making sport safe for our youth. Over the past few years, verbal abuse directed towards referees, players and volunteers has been a particular problem. Because of this, the BCSC is taking the following steps to ensure the safety and enjoyment of all involved in the sport of soccer in our City.


Any coach, or spectator judged by the BCSC Disciplinary Committee to be guilty of abusive conduct towards a game official, fellow coach or player during a BCSC House League game – including playoff games, will be reprimanded in writing. A second conviction, during the same season will result in them being banned from attending any BCSC House League games – including playoff games. In extreme cases, as determined by the Disciplinary Committee, the ban may be evoked after the first offence. This policy applies to all non-playing attendees at BCSC House League games- including playoff games.

Policy Procedures

When a game official feels that they are being abused, as per the scope of this policy, by either a coach or fan, the official will be allowed to suspend the playing of the game. If the abuse is physical, the game official is advised to inform the coaches that the game has been abandoned and then proceed with step 4.1. The official will then verbally advise both coaches that the game has been stopped due to the abuse and inform both coaches as to the source of the abuse. If the source is one of the coaches, the official will advise the coach that the next occurrence of a similar nature will result in their dismissal from the field of play and surrounding area, or an abandonment of the game and that a report to the BCSC Disciplinary Committee will be sent in for review. If the source is a fan, the appropriate coach will provide the official with the name of the fan and the coach must advise the fan that the next occurrence of a similar nature will result in an abandonment of the game. Further, a report to the BCSC Disciplinary Committee will be sent in for review. If the fan is not associated with either team, both coaches are asked to speak to the fan and ask the individual to leave. Once the prescribed action in step 2 has been completed, the game will restart with a dropped ball between the two teams at the location where the play was stopped. If the abuse continues, the official will be allowed to stop any further playing of the game and advise the coaches that the game has been abandoned and that a special incidence report will be forwarded to the BCSC Disciplinary Committee. The official must clearly indicate on the game sheet that the game was abandoned due to abuse.

If the abuse is from a coach or parent towards another coach or a player, a written complaint should be submitted to the BCSC Disciplinary Committee. Only complaints submitted in writing will be dealt with by the Committee.

4.1 The game official must contact either their referee coordinator or a member of the Executive to verbally report the incident within 24 hours.

4.2 A special incidence report, with the assistance of the referee coordinator or a member of the Executive, if required, must then be forwarded to the BCSC within 72 hours.

4.3 The BCSC Disciplinary Committee will then review and deal with the report as per their guidelines.

4.4 If the game was abandoned due to the conduct of a fan not associated with either team, the Executive will determine the status of the game.

If the game continues without any further incident, the game official is advised to inform their referee coordinator that the game was temporarily suspended due to abuse towards a game official. Further, a note should be made on the game sheet.

Click to open a PDF of playing rules: BCSC Outdoor House League Playing Rules

Brantford City Soccer Club (BCSC) has an in house policy that states – in order for a new mini or small sided referee to participate in our referee program, they must currently play soccer, whether it be on a house league or rep team.

A referee needs to be registered with any club within Brantford or Brant County.

It is at the Discretion of BCSC to schedule the referee.

Concussions are the most common form of head injury caused by an impact or forceful motion of the head or other part of the body, resulting in rapid movement of the brain within the skull.

A concussion can happen to anyone at any time. Common causes include falls, motor vehicle crashes, and sports and recreational activities.

MYTH: If the person was not hit in the head or did not lose consciousness, they do not have a concussion.  

FACT: A blow to the head is not the only way someone can sustain a concussion—a concussion may be caused by a direct blow to the head, face, neck, or a blow elsewhere on the body with an ‘impulsive’ force transmitted to the head. Concussions occur from blows to different parts of the body of varying magnitude. A relatively minor impact may result in a concussion, while a high-magnitude hit may not. There is therefore no way to know for certain whether a particular blow will lead to a concussion.

Any head injury needs to be taken seriously. Most concussions, managed appropriately, resolve without complications. On some occasion, concussion injuries can be more serious and result in long-term disabilities.

The real danger of most concussions occurs when the injury is not recognized or is managed incorrectly. Returning to activities too early can put a person at increased risk for future concussions, prolonging their symptoms and potentially leading to serious complications.

Second Impact Syndrome is a rare but typically fatal injury that may result if a person sustains another concussion before their brain has healed.

MYTH: Concussions aren’t a big deal, and a person with a concussion or a suspected concussion doesn’t need to go to the Emergency Room.

FACT: If the person shows any of the Red Flag Symptoms call 911 IMMEDIATELY.

  • Neck pain or tenderness
  • Double vision
  • Weakness or tingling/burning in arms or legs
  • Severe or increasing headache
  • Seizure or convulsion
  • Loss of consciousness
  • Deteriorating conscious state
  • Vomiting
  • Increasingly restless, agitated, or combative

If there are no Red Flag symptoms:

  • Notify an emergency contact person, parent or guardian
  • Do not leave the person alone
  • Continue to monitor for Red Flag and signs of a concussion
  • Do not let the person return to the activity or sport
  • Do not give the person any immediate medication
  • Do not let the person leave alone
  • Do not let the person drive or ride a bike

 MYTH: A person with a potential concussion can return to sport, play, or normal activity the same day. 

FACT: If a person has a suspected concussion, they should NOT return to sport or activity and should be seen by a medical professional and/or monitored for delayed symptoms for 48 hours.

A person with a suspected concussion should not be left alone initially. The person should NOT BE woken up, but should be monitored throughout the night for anything out of the ordinary. Only wake the person if you have concerns about the person’s breathing, changes in skin colour, or how they are sleeping. Call 911 if the person is slow to wake or shows any of the Red Flag symptoms. If sleeping normally, let them sleep to allow the brain to rest. Sleep is an important part of the recovery process.

If no signs or symptoms appear within the first 48 hours, the person can return to normal activities but should be monitored for several days. If no signs or symptoms appear, chances are that no concussion was sustained. If unsure, please see your medical professional for clearance.

Depending on the circumstance, the emergency contact person, parent, or guardian should take the person to a medical professional and/or monitored for delayed symptoms for 48 hours.

MYTH: Complete recovery from a concussion only takes 2 to 3 days.

FACT: Children and youth tend to experience a longer recovery period than adults. On average, an adult takes 7 to 10 days to recover, whereas children and youth may take 2 to 4 weeks to heal. Most concussion cases (about 85%) will fully recover within 3 months; however, some symptoms can last for months and have the potential to cause long-term difficulties.

MYTH: A person needs to stay in bed and rest for at least a week to recover from a concussion.

FACT: The recovery process for concussion begins with resting the brain for up to 2 days, followed by a gradual and well-managed return to activity. This is best done in collaboration with key individuals in the person’s life such as health care providers, family members (parent/partner/caregiver), friends, employers, teachers and school staff, coaches, etc.

Recovery from concussion spans the home and work/school/sport settings. It starts immediately following the concussion causing incident and ends when the person has gradually returned to normal activities including school, work, and physical activity.

A concussion can have a significant impact on someone’s physical, cognitive, and emotional functioning. The recovery process involves balancing activity levels so that the person does not do too much or too little. It is a fluctuating process where the person can be doing well one day but not the next. Having had a previous concussion increases the chance a person will have a delayed recovery.

MYTH: There is nothing a person can do to prevent a concussion.

FACT: Although not all concussions can be prevented, there are steps you can take to decrease the risk of sustaining one or reducing the severity of a potential concussion.

Promote: Fair play
Behaviour and attitude have a major impact on concussion causing incidents. You can encourage fair play by modelling respect and sportsmanship in the presence of others.

Encourage: Support concussion reporting
People will often hide symptoms of concussion because they don’t want to fall behind or disappoint their parents, coaches, and/or teammates. Supporting a positive environment for reporting concussion symptoms sooner can make the biggest difference in preventing more serious concussion outcomes and associated risks.

Awareness: Educating yourself and others
Learning about concussions helps to understand how serious a concussion can be. It also provides the tools to recognize and report a concussion if suspected. An informed person is more likely to follow the guidelines during the recovery process.


Athletes Guidelines for Concussions

Coaches & Trainer Guidelines for Concussions

Concussion Recognition Tool

Parents & Caregivers Guidelines for Concussions

Return to Play Guidelines for Concussions

Pocket Guide for Concussions

NCPP Concussion Sports Training Module

See also Dr. Tyler Fletcher of Cobblestone Medicine Rehab for Baseline Concussion Testing

Click to download a PDF of the BCSC Soccer Club Constitution


This policy states that there will always be two vulnerable sector screened and NCCP trained/certified coaches with any minor athletes when in a potentially vulnerable situation.

This requires that any one-on-one interaction between a coach and an athlete must take place within view and earshot of a second coach, excluding medical emergencies. One of these coaches must also be the same gender of the athlete.

If one of the aforementioned Vulnerable sector screened and NCCP training/certified coaches are unbailable a parent who has been screened for the vulnerable sector may be used as a substitute to ensure the policy is always followed.

Vulnerable situations can include closed door meetings, travel, training environments amongst others. This policy is implemented to reduce and eliminate these interactions.

Rule of Two Policy


As a member club of Ontario Soccer and the Canadian Soccer Association (CSA) respectively, Brantford City Soccer Club fully supports and hereby adopts the Ontario Soccer and CSA anti-doping policy from the Canadian Anti-Doping Program.

Please see below for details from the CSA on the Canadian Anti-Doping Program and anti-doping resources from Ontario Soccer:

Canadian Anti-Doping Program:

Ontario Soccer Anti-Doping Resources:

Anti Doping Policy Link

Brantford City Soccer Club follows the Long Term Player Development matrix and accordingly has the following Player Pathway:

Player Pathway Link


Brantford City Soccer Club strives to ensure all venues and facilities, both public and private, utilized by our community of parents, players, officials, spectators and patrons at large are safe, well maintained and in good working condition at all times.

Prior to the commencement of each game and facility usage, all staff and officials are required to complete the enclosed checklist to ensure the integrity and safe operation of the premise and related equipment utilized.

In the event that any of the following has occurred the reporting procedure is as follows:

-Note in your evening report and checklist submission the issue with the facility/equipment encountered

-Note in your report any actions you took to rectify the situation such as removing the debris, cordoning off the area, etc.

-If the conditions are such that the safe operation of the field/facility/equipment is not possible without intervention that is beyond your control, you must notify the office immediately at 519-759-6963 and postpone any events that have/are scheduled in the area/with the equipment.

In the event of an issue with the safety/integrity of the facility/premise/equipment Brantford City Soccer Club will communicate this to its membership and post signage informing patrons of the issue. Communication will then be disseminated upon resolution of the safety concern.

Soccer Field/Facility Safety Checklist:

Prior to each practice or game, coaches, officials and/or designated volunteers should develop the habit of a field and area safety check. This checklist is designed to be a general guide for all fields. Certain fields will have other specific areas of concern that should be inspected.

Goal Post Safety:

  • Portable goal properly secured and anchored. Confirm anchoring system is not a hazard to participants.
  • Permanent goals properly secured and anchored. Confirm anchoring system is not a hazard to participants.
  • Inspect goal net and goal post for sharp corners, loose bolts and general integrity.
  • Forbid any horseplay by players or members of the general public on or around any goal post.
  • Portable goal posts should only be moved by authorized personnel.

Field and Area Safety:

  • Inspect for foreign objects such as stones, glass, etc.
  • Check field for holes, depressions, torn sections (if artificial turf), etc. Notify the club of unsafe field conditions in writing. Keep a copy for your records.
  • Make sure sprinkler heads are seated.
  • Make sure water drains beyond the touch line are marked for player awareness.
  • Observe 3′ restraining line from the touch line. Area must be obstruction free, except for coaches. · Review fencing. No climbing to retrieve balls.
  • Check bleachers/players benches for safety. Make spectators aware of bleachers that may not be safe.
  • Inspect the condition of and access to locker rooms, restrooms and portable toilets.
  • Survey parking lots, concessions and vendors areas for any obvious hazards. Make spectators and players aware of any hazardous conditions; and notify the club of unsafe conditions in writing as soon as practical

Facility and Equipment Safety Policy Link.


Brantford City Soccer Club has developed the following Child Protection Code of Conduct to guide our employees/ volunteers in their interactions with children. The safety, rights and well-being of children we serve are at the core of our daily programs. We nurture supportive relationships with children while balancing and encouraging appropriate boundaries.

Child protection liaison: Rob Coleman        email:

Treating Children With Dignity and Maintaining Boundaries

All staff/volunteers must:

  • Treat all children with respect and dignity
  • Establish, respect, and maintain appropriate boundaries with all children and families involved in activities or programs delivered by the organization

It is important to monitor your own behaviour towards children, and pay close attention to the behaviour of your peers to ensure that behaviour is appropriate and respectful, and will be perceived as such by others.

All of your interactions and activities with children:

– should be known to, and approved by the board, where applicable, and the parents of the child

– tied to your duties , and

– designed to develop the child’s skills in the sport program

Always consider the child’s reaction to any activities, conversations, behaviour or other interactions. If at any time you are in doubt about the appropriateness of your own behaviour or the behaviour of others, you should discuss it with the designated person within your organization.

Examples of unacceptable behaviour toward a child:

  • embarrassing
  • shaming
  • blaming
  • humiliating
  • putting them down

General Rules of Behaviour

Staff/volunteers of the organization must not:

  • Engage in any sort of physical contact with a child that may make the child or a reasonable observer feel uncomfortable, or that may be seen by a reasonable observer to be violating reasonable boundaries.
  • Engage in any communication with a child within or outside of duties with the child, that may make the child uncomfortable or that may be seen by a reasonable observer to be violating reasonable boundaries.
  • Engage in any behaviour that goes against (or appears to go against) the organization’s mandate, policies, or Code of Conduct to Protect Children, regardless of whether or not they are serving the organization at that moment
  • Conduct their own investigation into allegations or suspicions of potentially illegal or inappropriate behaviour – it is a staff/ volunteer’s duty to report the matter to the designated person, Child Welfare Agency, or law enforcement, not to investigate.

What Constitutes Inappropriate Behaviour

Inappropriate behaviour includes:

  1. Inappropriate Communication. Communication with a child or his/her family outside of the context of duties for the organization, regardless of who initiated the exchange. For example:
  • Personal phone calls not tied to duties with the child
  • Electronic communications (email, text message, instant message, online chats, social networking including “friending”, etc.) not tied to duties with the child
  • Personal letters not tied to duties with the child
  • Excessive communications (online or offline)
  1. Inappropriate Contact. Spending unauthorized time with a child outside of designated duties with the organization.
  1. Singling out a child or certain children and providing special privileges and attention. (for example, paying a lot of attention to, giving or sending personalized gifts, or allowing privileges that are excessive, unwarranted or inappropriate.)
  1. Taking Personal Photos/Videos. Using a personal cell phone, camera or video to take pictures of a child, or allowing any other person to do so, as well as uploading or copying any pictures you may have taken of a child to the Internet or any personal storage device. Pictures taken as part of your job duties are acceptable, however, the pictures are to remain with the organization and not be used by you in a personal capacity.
  1. Telling sexual jokes to a child, or making comments to a child that are or is in any way suggestive, explicit or personal.
  1. Showing a child material that is sexual in nature, including, signs, cartoons, graphic novels, calendars, literature, photographs, screen savers, or displaying such material in plain view of a child, or making such material available to a child
  1. Intimidating or threatening a child
  1. Making fun of a child

Inappropriate behaviour will not be tolerated, especially as it relates to the well-being of the children involved in activities or programs delivered by the sport organization.

Whether or not a particular behavior or action constitutes inappropriate behaviour will be a matter determined by the organization having regard to all of the circumstances, including past behaviour, and allegations or suspicions related to such behaviour.

Reporting Requirements

All staff and volunteers must report suspected child sexual abuse, inappropriate behaviour or incidents that they become aware of, whether the behaviour or incidents were personally witnessed or not.

Where to report:

  1. All allegations or suspicions of potentially illegal behaviour (for example, child sexual abuse) that a staff/volunteer witnesses first-hand, must be promptly reported to police and/or child welfare.
  1. To ensure the protection of all children in our care, all allegations or suspicions of potentially illegal behaviour that a staff/volunteer learns of must also be promptly reported to police and/or child welfare. Police and/or child welfare will make the determination as to whether the allegation or suspicion requires further investigation.
  1. All allegations or suspicions of inappropriate behaviour (see above examples), that a staff/volunteer learns of or witnesses first-hand, must be reported to the designate for the sport organization.

Keep in mind that you may learn of potentially illegal or inappropriate behaviour through the child or some other third party, or you may witness it first-hand. Examples of the type behaviour you may learn of or witness and that you must report as set out above includes:

  1. Potentially Illegal behaviour by a Staff/Volunteer of the organization
  2. Potential Illegal behaviour by a third party, such as a Parent, Teacher, Babysitter, Coach

If you are not sure whether the issue you have witnessed or heard about involves potentially illegal behaviour or inappropriate behaviour, discuss the issue with the designated person within your organization who will support you through the process. Remember: You have an independent duty to report all suspicions of potentially illegal behaviour directly to police and/or child welfare.

Follow up on Reporting

When an allegation or suspicion of potentially illegal behaviour is reported, police and/or a child welfare agency will be notified. The sport organization will follow up internally as appropriate.

When an allegation or suspicion of inappropriate behaviour is made, the sport organization will follow up on the matter to gather information about what happened and determine what, if any, formal or other disciplinary action is required.

In the case of inappropriate behaviour, if:

  • Multiple behaviours were reported
  • Inappropriate behaviour is recurring, or
  • The reported behaviour is of serious concern

The organization may refer the matter to a child welfare agency or police.

I agree to comply with the Code of Conduct to Protect Children for Brantford City Soccer Club.

____________________________________                           ____________________________

Staff/volunteer’s signature                                                                          Date

Brantford City Soccer Code of Conduct to Protect Children Link.

Our Code of Conduct acts in conjunction with our Club’s “Zero Tolerance Policy” and is structured to identify and address behavior that is deemed to be irreconcilable with this policy and resultantly is unacceptable and will result in disciplinary actions. The Brantford City Soccer Club code is formulated from the Ontario Soccer policies and procedures. A listing of all behaviour and conduct that will result in disciplinary actions can be viewed on the Ontario Soccer website (

-All affiliated Game Officials are required to enforce Ontario Soccer game rules.

-All affiliated Team Officials are required to ensure their players, parents, spectators and other team officials are compliant with the BCSC with the code of conduct.

-The Brantford City Soccer Club Disciplinary Committee is responsible for dealing with all non-compliance issues in accordance with the Ontario Soccer guidelines. Appeals of decisions rendered by the Disciplinary Committee are handled by the Hamilton and District Soccer Association.

-Violation of municipal and provincial laws will be referred to the proper authorities (police, by-law officers, etc.), as required.

Players, Team Officials, Game Officials, Spectators and Patrons must observe the following:

-No one shall assault, attack or physically abuse any other player, team official, game official, spectator, league official or patron. Assault includes but is not limited to punching, kicking, slapping, biting, shoving, spitting, throwing of an object.

-No one shall threaten any other player, team official, game official, spectator, league official or patron.

-No one shall swear at, make rude, vulgar, offensive or insulting gestures at any other player, team official, game official, spectator, league official or patron.

-No one shall verbally insult, abuse or offend a